Project X

ArtemX Germany GmbH

Paul-Lincke-Ufer 42/43
D-10999 Berlin, Germany

Managing Director: Hannah-Maria Human / Josiane Peronnet / Dr. Eric Marschalkowski
Email: [email protected]
Phone: +49 30 616 57 37 10
Amtsgericht Berlin (Charlottenburg) HRB 209138
UID: DE 327 819 013

Data Protection Notice

1. Name and Address of the Controller

The Controller within the meaning of the EU General Data Protection Regulation ("GDPR") and the German Federal Data Protection Act as well as other data protection regulations is:

DPO Data protection officer:
Kostyantyn Shcherban

ArtemX Germany GmbH
Paul-Lincke-Ufer 42/43
10999 Berlin, Germany
E-mail: [email protected]
Website: https://wwww.projectx.ai

2. Processing of Applicant Data

2.1

When sending your application to ArtemX Germany GmbH ("ArtemX", "us" or "we"), we will process your applicant data. This includes all data that you make available to us within the scope of the application procedure, such as your contact data including you address, phone number, e-mail address, LinkedIn information, curriculum vitae, certificates and references.

2.2

We are not planning to process special categories of personal data concerning you. This includes personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, as well as the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation. However, if you provide us with special categories of personal data, we will also process such data.

3. Purpose and Legal Basis

We process your personal data exclusively for recruitment and hiring purposes to determine your ability and suitability for the position(s) for which you have applied. The legal basis of this data processing is section 26 German Federal Data Protection Act in conjunction with Art. 88 GDPR.

4. Retention

4.1.

We will erase your personal data provided to us for application purposes not later than three months after having rejected your application.

4.2.

If we accept your application and you are employed, we will record and store your personal data for a maximum period of up to three years after termination of the employment relationship.

4.3.We will store your personal data also for a longer period than mentioned above, if you consent to such extension.

5. Consequences of Non-Provision

The provision of personal data is required to conduct the application procedure and later enter into an employment agreement with you. You are not obliged to provide us with your personal data. If you do not provide us with your personal data required for the selection procedure or the conclusion of an employment agreement, it is possible that we cannot consider you in the application procedure.

6. Recipients of Personal Data and International Data Transfer

6.1.

A service provider supports us during the recruitment process. In addition to that, our server and thus your applicant data are hosted with an external service provider.

6.2.

The service providers are only permitted to access personal data based on our instructions (data processing). They also take adequate technical and organizational measures to protect your personal data and will not disclose your personal data to any third party unless such disclosure is required for the provision of the agreed services. In addition, our service providers may disclose your data to comply with the law or a valid and mandatory order of a government or regulatory authority. Our service providers will only disclose data which is strictly necessary.

6.3.

As a rule, our external service providers process your personal data within the European Union (EU) or the member states to the Agreement on the European Economic Area (EEA). If we transfer your personal data to a service provider in a third country (without an adequacy decision by the European Commission) and you data is processed there, we ensure the protection of your personal data by putting in place appropriate safeguards like the conclusion of Standard Contractual Clauses or the EU-US Privacy Shield. You may request a copy of the Standard Contractual Clauses from us at any time by contacting us under the contact information provided in section 1 of this data protection notice.

6.4.

Your applicant data may also be disclosed to a third party if we are legally obliged – e.g. by court order – (legal basis of processing: Art. 6 (1) lit. c) GDPR) or we are required to support criminal or other juridical investigations or other legal inquiries or procedures in Germany or abroad or to meet the legitimate interest of ArtemX (legal basis of processing: Art. 6 (1) lit. f) GDPR).

7. Data Subject Rights

Whenever we as controller process personal data, we will provide you as data subject under GDPR with the ability to exercise the below rights under the conditions and within the limits set forth in the law:

7.1. Right of access

You have the right to obtain confirmation from us as to whether or not personal data concerning you is being processed by us, and where that is the case, to request information on the scope of the data processing.

7.2. Right to rectification

You have the right to obtain from us the rectification of inaccurate personal data concerning you without undue delay. Depending on the purposes of the processing, you have the right to have incomplete personal data completed without undue delay.

7.3. Right to restriction of processing

Subject to the following requirements you may request restriction of the processing of the personal data concerning you:

1. if you contest the accuracy of the personal data concerning you for a period which enables us to verify the accuracy of the personal data;

2. if the processing is unlawful and if you oppose the erasure of the personal data and request the restriction of their use instead;

3. if we no longer need the personal data for the purposes of processing, but if you need them for the establishment, exercise or defense of legal claims; or

4. if you have objected to processing pursuant to Art. 21 (1) GDPR and it has not been established whether our legitimate grounds override yours.

7.4. Right to erasure

You have the right to request us to erase the personal data concerning your without undue delay to the extent as the respective requirements are met. The right to erasure shall not apply if the processing is necessary.

7.5. Right to be informed

If you asserted the right to rectification, erasure or restriction of the processing against us, we are obliged to notify all recipients we disclosed your personal data to of that rectification or erasure of the data or restriction of processing unless this proves to be impossible or is associated with disproportionate efforts. You shall have the right to be informed about these recipients.

7.6. Right to data portability 7.7.

You shall have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. Furthermore, you have the right to transmit such data to another controller without hindrance from us, where:

1. the processing is based on consent pursuant to Art. 6 (1) lit. a) GDPR or Art. 9 (2) lit. a) GDPR or on a contract pursuant to Art. 6 (1) lit. b) GDPR; and

2. the processing is carried out by automated means.

7.8.

In exercising this right you have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. Freedoms and rights of other persons shall not be adversely affected hereby.

7.9. Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Art. 6 (1) lit. e) or f) GDPR; this shall also apply to a profiling based on this provision.

We shall no longer process the personal data concerning you unless we demonstrate compelling legitimate grounds for the processing which override your interests, you rights and freedoms, or for the establishment, exercise or defense of legal claims.

7.10. Right to withdraw the Data Privacy Declaration of Consent

You have the right to withdraw your consent to the data privacy declaration of consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

7.11. Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or significantly affects you in a similar manner. This shall not apply if the decision:

1. is necessary for the conclusion or performance of a contract between you and us;

2. is authorized by Union or Member State law to which we are subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or

3. is based on your explicit consent.

However, these decisions must not be based on special categories of personal data pursuant to Art. 9 (1) GDPR unless Art. 9 (2) lit. a) or g) GDPR applies and suitable measures have been taken to safeguard your rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in points (1) and (3) we shall implement suitable measures to safeguard your rights and freedoms as well as legitimate interests, at least, the right to obtain human intervention on the part of us, to express your point of view and to contest the decision.

7.12. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy you shall have the right to lodge a complaint with a supervisory authority, in particular, in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.